Records and Scheduling Assistant- Giaudrone MS

Tacoma Public Schools

Expected Start Date: As Soon As Possible

FTE: 1.0

Hours per day: 8 hours/day

Salary Level: OP 6 no degree: $32.76 - 42.86

OP 6 with AA or higher degree: $33.01 - 43.15

Benefits: This job has the full range of benefits offered by Tacoma Public Schools. 

JOB SUMMARY

This position provides general office assistance to the Principal and office staff in assigned school office, provides support and quality customer service to students, parents, staff, and the public. 

ESSENTIAL JOB FUNCTIONS

1.    Provides school office assistance; answers telephone and takes messages; duplicates materials; sorts mail; distributes bulletins, meeting minutes, and/or other documents, as assigned for the purpose of providing support and quality customer service.

2.    Assists with counter work; greets and answers inquiries from students, parents, staff, and the public; may assist in filling out and completing forms for the purpose of providing quality customer service.

3.    Assists in contacting parent(s)/guardian(s) by telephone, as needed, for the purpose of providing quality customer service.

OTHER JOB DUTIES

1.    Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities, as needed or as assigned; attends building staff meetings; participates in staff development training as needed or as assigned.

2.    Performs related duties as assigned, on a temporary basis.

3.    Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.

CONDITIONS

School office environment; experiences frequent interruptions; may occasionally deal with difficult or distraught people; may be exposed to infectious diseases; may be required to walk, sit, squat, crawl, kneel, crouch, twist, bend.

Education and Experience

High School graduation or equivalent; experience in dealing with children and the public; preferably in an educational setting; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work. 

Licenses/Special Requirements

 May be required to obtain first aid certificate or CPR training.

Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance

Knowledge, Skills and Abilities

Knowledge of general office procedures.

Knowledge of correct grammar, spelling and English usage.

Skill in obtaining, clarifying, and exchanging information.

Skill in providing high quality customer service.

Ability to maintain confidentiality.

Ability to organize and prioritize work.

Ability to demonstrate reasonable, reliable and regular attendance.

Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural setting.

Ability to function successfully as a team member. 

This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload. 

Nondiscrimination Statement

Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, veteran or military status, sexual orientation, gender expression, gender identity, homelessness, disability, neurodivergence, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights Coordinator, Gender-Inclusive Schools Coordinator, and Title IX Coordinator:

Tiffany Davis-Brantley

253-571-1252, civilrights@tacoma.k12.wa.us

Section 504 Coordinator: Laura Tuman

253-571-1086, 504Coordinator@tacoma.k12.wa.us

Tacoma Public Schools

Mailing Address:

P.O. Box 1357

Tacoma, WA 98401-1357

www.tacomaschools.org